What's next?

Published: January 25, 2026

2025 has been about polishing the basics and laying the foundation of the next phase of exciting features and improvements. Capacities should just work, and part of this is ensuring all the basics are polished and without friction.

We have to balance our vision for the app, the valuable feedback we receive from you, and the technical requirements needed to do this effectively. Here’s what we have planned for the short- to medium-term.

CSV, Markdown and File Import

The backend changes and our improved databases are essential foundations for building a powerful and reliable import function. We are in the internal testing phase and will release this long-awaited request soon.

We’re not currently planning to support one-click imports from other apps. Capacities uses a structured, object-based model that fundamentally differs from most tools. One-click imports either assume a similar structure across systems or require complex configuration. Cleanup and a thoughtful import are still needed.

Our approach will allow users to import CSV files or folders of Markdown and media files directly into a specific object type. This aligns with Capacities’ model and provides a more transparent and controllable way to bring in bulk content. Nevertheless, we’ll provide guides on migrating from other note-taking solutions.

A Better AI Chat

AI is a real game changer for knowledge work, there’s no question, and we see immense potential for AI in Capacities.

For us, AI does not mean automating knowledge work. It’s technology that can be helpful and assistive if done the right way. We 100% focus on that.

We envision the AI chat as a powerful assistant for your knowledge work. A place to research ideas, discuss your notes, derive conclusions, or create an object type from acquired knowledge.

Here’s what will happen over the next few months:

• Smarter Context: We want to enable chatting with multiple notes, the current week on your calendar, and much more! We will work on the next steps to extend the context the AI assistant gets, so you can do more with it.
• Agentic Chat: Instead of just answering your question, the chat will analyze your question or endeavor, might search for relevant notes or articles on the internet, remember your preferences or context, provide editing suggestions, or suggests to create objects and will then provide you with a grounded answer based on all context it has.
• Understanding media and chatting with media: We’ll add media content like text in images, audio and video transcripts, etc. to the context of the AI assistant. This will allow you to ask questions about the media and to use it in your workflows.

Media types 2.0

Working with media is an essential part of knowledge work. We see huge potential to bring working with media in Capacities to the next level. These improvements will be split into several releases, released sequentially. Here’s what we have planned:

• Image:
  • Full OCR for images. Working in conjunction with full-text search.
  • Automatic titles and descriptions.
  • Dominant color extraction.
  • Images as chat context.
  • Image categorization such as “screenshot”, “photo”, “document”, “diagram”, etc.
• Audio:
  • Full Audio transcription.
  • Audio recording within Capacities on desktop and mobile apps. Frictionless audio recordings in the daily note other convenient places.
  • Summaries of voice memos.
  • Audio as chat context.
  • Categorization of audio files (e.g. “voice memo”, “meeting”, “podcast”, etc.
• Weblinks:
  • Automatic categorization of weblinks by type (”app”, “product”, “article”, “portfolio”, etc) and topic (”tech”, “news”, “science”, “lifestyle”, etc.)
  • Weblinks as chat context
  • Extraction of weblink content and summary.
• PDF: PDF is the most challenging one because of the sheer size they can have. Some users might want to upload full text books with hundreds of pages and complex layouts and graphics. Once we have a solid foundation with the above media types, we’ll tackle PDF.
  • Full OCR with full-text search support.
  • Annotations within PDFs.
  • PDF summaries.
  • PDFs as chat context.
  • Save/extract images and graphics from PDFs.
• More media types: We will also explore the possibilities of more built-in object types that can bring value to many users. Examples would be dedicated email type, YouTube-video or social media post, to replace current legacy “Tweet” type.

Smart Context & Semantic Search

Retrieving the right knowledge when you need it or sparking connections you haven’t thought of is at the essence of knowledge work. We will focus on making this simpler and faster

• Full-text search for media: We’ll add full-text search to PDFs, images, videos, and audio files. This will allow you to search for text in media files and will make discovery within Capacities easier. We’ll also rework extended search to include media search as well.
• Semantic Search: Search will not only be based on keywords but the semantic meaning of your search term. You’ll find more relevant content in the command palette, extended search, and in search queries.
• Related content: Linking helps us to browse our network of thoughts. To help you in that process, you’ll be able to request semantically related content in every object below your backlink section. Simply start a new note and Capacities will suggest content that might be helpful or inspiring in creating your content.
• Tag page enhancements: We’ll suggest semantically related content at the bottom of your tag pages so it’s not only the content you already tagged but everything that is related. This will enrich exploration within Capacities.

Connecting Capacities to Other Apps and AI Outside of Capacities

Connecting your workflows is an integral part of personal infrastructure. We want to enable more integrated and flexible workflows. This means:

• AI Connectors & MCP Server: You’ll be able to connect your favorite AI tool (ChatGPT, Claude, etc.) to Capacities so it has access to your notes or can save some learnings to your daily note.
• API 2.0: More routes to read, change, and create content in Capacities programmatically. An extensive API allows developers to create tools and connectors to other apps everyone benefits from.

Our roadmap is big, and not everything will be added in the next two months, but we laid the foundations for an ambitious roadmap in the last year and are super excited to deliver an app that is more and more integrated, simply works the way you’d expect without a lot of customization, setup and constant organizational overhead – a full focus on your work and creativity.

There are fundamental shifts in how we work at the moment, but we’re fully convinced: The future of knowledge work is bright. We’re excited about it, and we hope you are as well.

Company update

Capacities remains a fully independent, growing & sustainable business thanks to the amazing support of all Believers and subscribers to Capacities Pro.

We are now a well-working, super-motivated, and excited team of 7. We’re proud of what we have achieved in 2025, and even more excited about what’s coming next.

If you like Capacities, the best way to support us and to speed up the development is to become a Believer or purchase a Capacities Pro subscription.

Thanks for being part of the journey. ♥️