Blog
Updates, insights, and stories from the Capacities team.
Getting started should be easy.
We completely redesigned our onboarding.
Steffen
AI for meaningful work
How we are building AI in Capacities to support deep, meaningful work
Steffen
Why we designed task management like this
Tasks need to be simple and actionable. Here's our thinking behind it.
Réka
Sustainability at Capacities
Knowledge work should not come at the planet's expense.
Steffen
What challenges do we face in growing Capacities?
A user asked us this question, here's our answer.
Beth
Using collaborative tools alongside Capacities: Our two-phase workflow
What do you do if you find yourself in a situation where you need to team up with your colleagues or friends on projects?
Réka
Why we built the Readwise integration like this
Intentionality is at the core of everything we do.
Beth
Capacities is a feeling collaborative tools can't give you
Many tools are built with teams and team workflows in mind, Capacities is built with you in mind.
Réka
How we plan and design our team offsites
A behind-the-scenes look at how the Capacities team plans and executes team offsites.
Réka
Team AMA: March 2025
Answering your questions! Last month our team met in Freiburg for the second Capacities offsite.
Réka
Moving apps is like moving house: not all your furniture will fit
It is common in the note-taking world to try out several apps...
Beth
Why Luca decided to work at Capacities
Hi, my name is Luca, and I started working at Capacities as a Frontend Developer in February 2024.
Luca
Why Luis decided to work at Capacities
My name is Luis, and I joined Capacities in December 2024 as a Backend Developer.
Luis
Why Réka decided to work at Capacities
Hello! My name is Réka and I joined Capacities as Head of Marketing and Growth in November of 2024.
Réka
How we use AI at Capacities
We rely on AI to work more efficiently and to create a better product.
Steffen
Why we are as transparent as possible
We're very public about our roadmap, ideas, and plans. Here's why.
Steffen
Next-level discovery
Our plans on helping you discover insights from your notes
Steffen
Why we limit customization
Plugins, integrations, settings, and more. Why we don't offer everything.
Steffen
What offline-first means for you
In our latest newsletters and posts, we talked a lot about our transition to making Capacities offline-first.
Steffen
What if Capacities was gone tomorrow?
Here's what we can say about it.
Steffen
Why we focus on individuals
We often receive questions about why we don't offer Capacities for teams. Let us explain.
Steffen
Our YouTube Channel
How we are developing our YouTube channel as part of our product strategy.
Michael
Why we are focusing on integrations
We recently launched the Capacities API in beta and introduced community integrations.
Steffen
New vs. existing features
How do you balance adding new features vs improving existing ones?
Michael
Why Capacities will become offline-first
We recently committed to transforming Capacities into an offline-first application.
Steffen
So much positive feedback from users with ADHD!
"...it simply clicks with how my brain thinks".
Michael
Why Beth decided to work at Capacities
I'm Beth, I work in Content and Marketing at Capacities. Here's why I decided to join the team.
Beth
My workflow to work with Kindle highlights
I've recently been playing with my Kindle highlights and exported them via email from my iPad.
Michael
Why did we add an AI chat to Capacities, although ChatGPT already exists?
Here are some thoughts about why we decided to integrate an AI chat into Capacities.
Steffen
Why did we decide to build Capacities?
Knowledge work can be overwhelming. There must be a better way, so we decided to do it ourselves.
Steffen
How we decide which new features to add
What's our decision making process? Here's the answer.
Steffen
Why the name "Capacities"
A short history of how Capacities got its name and what it means to us.
Michael
Better Linking with Hookmark
Hookmark allows you to link anything on your computer to your notes in Capacities. Here's how.
Capacities
A Guide to Personal Knowledge Management with Capacities
In this guide, we will show you how to do PKM with Capacities. We'll explain different concepts and show you how to create your workflow in Capacities.
Michael
Not all notes are created equal
We don't have to think in faceless pages, create notes that resembles your thinking instead.
Steffen
A second brain
In this post we describe what a second brain is, its purpose, and the challenges in building one.
Michael
How to create the knowledge base for your life
By combining two approaches from personal knowledge management we can create a powerful second brain.
SteffenReady to organize your mind?
Join thousands of thinkers who use Capacities to capture and connect their ideas.