What's new?
Group by & more!
Capacities
Capacities

We’re excited to introduce Group By in Capacities, giving you more control over how your content is organized and viewed. 🚀

Group By

You can now group object types and query results by any of your properties, making it easier to see your information in meaningful sections.

For example, you might group your books by reading status, or your reading list query by fiction vs. non-fiction.

book groups

Date properties come with an extra option to choose the level of granularity (day, month, year), and groups can be sorted to show the most relevant first.

group by date

Similarly, number properties can be grouped by exact value or a range.

group by number

A new slider button lets you show or hide groups as needed, and you can manually rearrange your groups as needed too.

slider

Grouping also works across multiple object types: if different types share a property (like a checkbox), their groups can be merged into a unified view. This makes it especially useful for reviews, planning, and tracking progress across projects, tasks, meetings, or ideas.

unified review

You can also group by object type.

group by type

Whether you’re working directly in an object type or in a query, Group By gives you a flexible way to structure your information in the way that works for you!

And of course, we plan to add a Kanban view for groups in one of the upcoming updates.

Watch the Quick Tip video below.👇

Better performance in content views and across the app

Slow apps are not fun to use. We are constantly working towards making Capacities faster.

We have made significant improvements for content views. Your queries, object dashboards and collections should now load faster and it should feel much more responsive.

At the moment, we are reworking how data is computed and stored in the app. This should improve the performance with the upcoming updates.

Revised Export

We have reworked our export so that it is faster, more reliable, and uses fewer resources. In addition, we’ve also revised the structure a little to deliver even better results.

With this update we fixed two major issues with exports:

  • Some users reported that the app became quite unresponsive and slow when an export was being generated in the background.
  • Also, some reported that corrupt exports or no exports at all were created. This should no longer be the case.

Capacities AI Help Assistant

We trained an AI on our website, documentation and feedback board to answer any question about Capacities, how to use it and how to get the most out of it.

The AI assistant is available within the app by clicking the “Ask a question” button in the left sidebar, in the documentation and on our new Help page.

Free Trial

You can now try Capacities Pro for free! You can explore our Pro features including powerful features:

  • Queries
  • AI Assistant
  • Task Actions
  • Calendar integration
  • Unlinked mentions
  • Custom icons

Head to Settings > Subscription & Billing to start your free trial! 🚀

Student Discount

We’re happy to announce our student discount programme is also now live! Eligible students will get 40% Capacities Pro or Capacities Believer annual plans.

See all details here.

Improvements and Fixes

✨ Improvements

  • Copying Block Reference from Backlinks. Ticket

  • When opening objects in new tab, switch to existing tab if already open instead of creating a new, duplicate, one.

  • Move cursor focus when choosing a Hidden-When-Empty property. Ticket

🐛 Fixes

  • “Search all pages” feature in text dropdown not working. Ticket

  • Can’t export Collections. Ticket

  • Automated Full Exports creates invalid zip file. Ticket

  • PC backups not working. Ticket

  • Labels not shown in export PDF. Ticket

  • ‘Select All’ via keyboard in number properties does not work. Ticket

  • ‘Hide when empty’ does not work on new label properties. Ticket

  • Backups are different sizes for the same instance from two different machines.Ticket

  • Automated Local Backups Not Working. Ticket

  • PDF export of notes of a PDF Card does not work. Ticket.

  • Add label property support for PDF exports (and improve display of object properties in PDF export). Ticket

  • Mobile and tablet fixes for iOS 26 and iPadOS 26.

  • Dropdown in search queries “Show” – “Block and objects” was cut off

  • Bug with cursor movement not working in the editor

  • The texts within a PDF should now always be positioned in the right place. Ticket

  • We have disabled the ‘include embed’ option for PDF export, as we do not support it. Ticket

  • The full exports should now be created reliably again. Ticket, Ticket, Ticket

  • It is now possible again to search within the current object in the browser.

  • Mobile: Tables are now horizontally scrollable again on mobile devices. Ticket

  • Numbered list wrong in backlinks. Ticket

  • Date range initialization from the Daily Note. Ticket

  • Error when adding new object from variable query in v1.52.4. Ticket

  • AI properties fill does not fill date. Ticket

  • PDF export of notes of a PDF Card does not work. Ticket

  • Shared button deactivated once shared. Ticket

Stay updated

Subscribe to our newsletter so you won't miss out. We will send you updates via email about Capacities and the space of personal knowledge management.
We will use your email address for sending you our newsletter. You can change your mind at any time by clicking the unsubscribe link in the footer of any email you receive from us. For more information see our Privacy Statement.