Person
Lena Brandt
Tags
Leads marketing for the Spring Launch. Likes a short written summary before every call.
Linked from
- Weekly sync with Lena
- Thursday, Oct 15
Product overview
Note-taking that works the way you think
Capacities brings together connected note-taking and structured data, without the complexity you'd expect. Easy to get started with, and powerful enough to grow with you for years.
Join 50,000+ active knowledge workers
Objects
Your notes become real things
In Capacities, you don't create files—you create objects. People, books, projects, ideas. Each with its own structure, properties, and place in your knowledge network.
Custom types
Create any kind of object. A recipe. A company. A research paper. A movie you watched. You define what matters.
Properties
Add dates, ratings, tags, links, numbers, checkboxes—whatever makes sense for that type.
Templates
Create a template for how new objects should look. Every new book, meeting, or project starts exactly how you want.
Multiple views
Switch between lists, galleries, tables, or cards. The same data, visualized however works best for you.
"The whole idea of everything being an object works for me. Object-oriented is definitely the way to go!"
Networked Notes
Ideas connect like thoughts in your head
Link anything to anything. Watch your knowledge come alive.
Bi-directional links
Type someone's name or reference a project, and Capacities creates a two-way link automatically.
Backlinks panel
Open any object and instantly see every other object that references it. Connections you forgot you made, surfaced automatically.
Graph view
See your entire knowledge network as a living graph. Explore connections. Spot clusters. Find unexpected patterns.
Tags that work
Unlike other apps, tags in Capacities work across your entire system—not siloed in single databases.
"It felt magical the first time a connection surfaced that I hadn't made consciously."
Daily note Linked to 0 objects
Thursday
15 October 2026
Graph view
Already in your space, linked to what you just mentioned
A daily note types itself. Each name it links, such as Maya Chen, Spring Launch, the book Deep Work, and Lena Brandt, appears in the graph below it. Objects that were already linked to Spring Launch, such as the pricing call and the Q3 roadmap, show up too.
Daily Notes
Your inbox for thoughts
Every day starts fresh. Write what's on your mind, and let the connections build over time.
Daily ritual
One note per day. The simplest way to build a knowledge habit.
Quick capture
Send thoughts via WhatsApp, Telegram, or email—they appear in your daily note automatically.
Timeline view
See how your thinking evolves day by day. Your daily notes become a timeline of your intellectual life.
Automatic threading
Every object you create gets timestamped and linked to the day.
"The daily notes became a ritual—and then I saw how they stitched together all my scattered thoughts."
Editor
Write beautifully. Think clearly.
A distraction-free editor that gets out of your way, but has power when you need it.
Block-based editing
Headings, lists, toggles, quotes, math blocks, code blocks, tables: organize your thoughts visually.
Editing shortcuts
Type / for commands, use common markdown shortcuts for formatting. Optional for everyone, powerful for those who want it.
Code block with syntax highlighting
100+ languages. Auto-complete. Mermaid diagrams. Bracket pairing. Line numbers.
Embeds
Images, PDFs, audio, video—embed them directly in your notes.
"That's the reason I love Capacities - instead of figuring out workflows, learning lots of plugins, or how to sync notes on my phone, I can just simply write and focus on what matters. Like Apple Notes, but more powerful yet simple."
Media
Not attachments. Sources you can think with.
Every PDF, photo, recording, and saved link is its own object, on every plan. Tag it, link it, and write beside it. With Pro, Capacities reads what's inside.
See everything Pro does with media
AI Connectors
Your AI understands it too
Because every note knows what it is, an AI can make sense of it. Connect ChatGPT or Claude, and they read from your space and add to it.
Works with the AI you already use
ChatGPT, Claude, Le Chat, and more connect in a few clicks. No new app to learn.
Reads and writes
It searches your space for context and adds new notes, linked to where they belong.
You stay in control
Each connection reaches only the space you pick, and version history undoes any change.
Turn my kitchen notes into a project in Capacities, with the next steps as tasks.
- ReadKitchen ideas
- ReadCall with the plumber
- CreatedRenovate Kitchen
- Added 3 tasks toRenovate Kitchen
Done. "Renovate Kitchen" is in your space with three tasks: get plumbing quotes, find a worktop supplier, and declutter before the 14th. I linked the plumber call so the quotes stay in context.
AI Assistant
And inside Capacities, an assistant that knows your notes
Open the AI chat beside any page. It reads what you point it to, follows the links, and suggests changes you approve.
Chat with your notes
Mention a note with @, or let it search your space. It reads, follows connections, and can search the web.
Changes you approve
It creates objects, tasks, and queries, updates properties, and rewrites blocks. Review each change, or turn on Auto-approve.
Help while you write
Summarize, translate, or improve a passage from the AI panel, or type /Ask AI anywhere in a note.
What the assistant can do
- Search your notes
- Follow links
- Search the web
- Create objects
- Create tasks
- Build queries
- Update properties
- Edit blocks
- Find and replace
- Calendar events
- Summarize
- Translate
- Improve writing
- Auto-tag notes
- Fill in properties
- Generate images
- Read text in images
Pick a model from OpenAI, Anthropic, Google, or xAI. Read the AI docs
Task management
Tasks that remember what they're for
Write a task in a meeting note or on a project page. It shows up on your task dashboard and stays linked to where it came from, so the context is one click away.
Meeting
Weekly sync with Lena
Today, 10:00Lena Brandt
Lena wants the new timeline before the board call on Friday.
•Photographer is still not booked.
•Pricing copy is almost done.
Send Lena the revised launch timelineSpring LaunchToday
New task Decisions
•Launch moves to May 12.
•Lena owns the press list.
ProjectSpring Launch
Content Tasks
Final pricing page copyIn Progress
Send Lena the revised launch timelineNext Up Today
Book the launch photographerNot Started
Tasks Today
Renew the domainYesterday
Send Lena the revised launch timelineSpring LaunchToday
Water plants
Works with what you already use
Send a thought from WhatsApp, pull in your Kindle highlights, see today's meetings, and push tasks to your task app. It all meets in your daily note.
Capture
Reading
Tasks
Calendar
Daily note Live
Thursday
15 October 2026
- Book a table for Maya’s birthdayFrom WhatsApp · 08:12
Ask Maya about the photographerQuick note from Raycast
How to run a pre-mortemHighlights from the web
Pick up the printed bannersSent to Things
Messages from WhatsApp and Telegram, highlights from Readwise, Kindle, and Web Highlights, and events from Google Calendar and Outlook arrive in today's daily note. Tasks go out to Todoist, Things, TickTick, Apple Reminders, Google Tasks, and Microsoft To Do.
"I love using WhatsApp to fire anything that comes into my mind for my daily note. So handy."
Your thoughts, protected
We're a European company, and your notes are what we look after. They are never sold, never used for ads, and kept apart from our day-to-day development.
- Live dataEU servers
- Daily backupEncrypted · second site
- Daily backupEncrypted · third site
Hosted in the EU, backed up every day
Your notes live on certified servers in the EU. Every day they are copied to encrypted disks in several European locations. GDPR protections apply to every user, wherever you live.
You Server
In transit · TLS At rest · encrypted disks
Encrypted on the way and at rest
Every connection uses TLS, and your notes and files sit on encrypted disks. Files are only reachable through signed links.
482913
Only you get in
Turn on two-factor authentication with any authenticator app. Backup codes keep you in if you lose your phone.
WorkAI on
JournalAI off
No trainingNo storage
AI only where you allow it
AI is opt-in, space by space. Providers never train on your content and don't keep it after answering.
- My space Daily, 12:00
- People
- Lena Brandt.md
- Books
- Meditations.md
- Books.csv
- Media
Yours to take with you
Export your whole space to Markdown, CSV, and media files, with links intact. Schedule it, and a fresh copy lands on your computer.
How we protect your data
"Not all software 'export' features are created equal. The folks at Capacities did it right."
Features are the what. Here is the why.
People who switched from Notion and Obsidian explain what made them stay: the structure is already built in.
“I started using it functionally from the first week.”
See for yourself
Join thousands who finally found a tool that works the way they think.
Free forever plan No credit card required